Last updated April 22, 2024

The California Consumer Privacy Act, as amended by the California Privacy Rights Act, and its implementing regulations (collectively, the “CCPA”), gives California residents certain rights and requires businesses to make certain disclosures regarding their collection, use, and disclosure of Personal Information. This California Applicant & Employee Privacy Notice (the “Notice”) provides such notice to AKDO’s (“we,” “us,” “our”) California job applicants (“Applicants”) and California employees, independent contractors, and other individuals who interact with AKDO in an employment-related capacity (collectively, “Employees”).

Please note that this Notice only addresses AKDO’s collection, use, and disclosure of Personal Information collected in an employment-related context and only applies to residents of California. This Notice does not apply to individuals who are residents of other U.S. states or other countries and/or who do not interact with AKDO in an employment-related context. For further details about our privacy practices pertaining to non-Applicant/Employee Personal Information, please see our Privacy Policy and our Privacy Notice for California Residents.

All companies need to collect and disclose Applicant and Employee Personal Information for everyday business purposes, hiring and employee management, and maintenance of the safety, security, and integrity of personnel and assets, among other reasons. This Notice describes our practices regarding the collection, use, and disclosure of Applicant and Employee Personal Information and provides instructions for submitting data subject requests. This Notice is broader in scope than the AKDO Privacy Policy because it provides details about the Personal Information we collect from and about Applicants and Employees through online and offline interactions.

As an Applicant or Employee, you have the right to know what categories of Personal Information AKDO collects, uses, discloses, sells, and shares about you. This Policy provides that information and other disclosures required by California law.

Applicants

Collection. We, and our service providers, collect the following categories of Personal Information about Applicants. Depending on the status of an Applicant, we may collect different forms of data and not all types of data are collected for all Applicants. We also have collected and processed the following categories of Personal Information about Applicants in the preceding 12 months:

• Identifiers, such a real name, preferred name, postal address, unique personal identifier, online identifier, internet protocol (IP) address, or other similar identifiers;
• Contact and financial information, including phone number, address, email address, bank account information;
• Characteristics of protected classifications under state or federal law, such as data of birth, gender, race, or self-identified physical or mental health conditions;
• Non-Individualized Geolocation data;
• Audio, electronic, visual, or similar information, such as a profile photograph (if self-identified);
• Professional or employment-related information, such as work history and prior employer;
• Education information, such as academic information and records;
• Inferences drawn from any of the information listed above to create a profile about an individual reflecting the individual’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, abilities, and aptitudes. (e.g., predications about an individual’s preferences or tendencies);
• Individual’s written signatures; and
• Sensitive Personal Information, including Personal Information that reveals:
  • Social security, driver’s license, state identification card, or passport number; or
  • Racial or ethnic origin, religious or philosophical beliefs, or union membership.

 Purposes: We, and our service providers, collect and process Applicant Personal Information described in this Policy to:

• Evaluate a potential Employee relationship with you;
• Perform background checks and verify past employment, educational history, professional standing, and other qualifications;
• Evaluate, determine, and arrange compensation, payroll, and benefits;
• Assess your fitness and physical capacity for work; and
• Contact you regarding your application and potential Employee relationship with us.

In addition to the purposes identified above, AKDO may use and disclose any and all Applicant Personal Information that we collect as necessary or appropriate to:

• Comply with laws and regulations, including, without limitation, applicable tax, health and safety, anti-discrimination, immigration, labor and employment, and social welfare laws;
• Monitor, investigate, and enforce compliance with and potential breaches of AKDO policies and procedures and legal and regulatory requirements;
• Comply with civil, criminal, judicial, or regulatory inquiries, investigations, subpoenas, or summons; and
• Exercise or defend the legal rights of AKDO and its employees, affiliates, customers, contractors, and agents.

Employees

Collection: We, and our service providers, collect the following categories of Personal Information about Employees. We also have collected and processed the following categories of Personal Information about employees in the preceding 12 months:

• Identifiers, such a real name, alias, preferred pronouns, postal address, unique personal identifier, online identifier, internet protocol (IP) address, or other similar identifiers;
• Contact and financial information, including phone number, address, email address;
• Characteristics of protected classifications under state or federal law, such as data of birth, gender, race, or self-identified physical or mental health conditions;
• Internet or other electronic network activity information, such as browsing history, search history, and information regarding an individual’s interaction with an internet website, application, or advertisement, including through the use of cookies and other online tracking technologies;
• Audio, electronic, visual, or similar information, such as a profile photograph;
• Professional or employment-related information, such as work history and prior employer;
• Education information, such as academic information and records;
• Inferences drawn from any of the information listed above to create a profile about an individual reflecting the individual’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, abilities, and aptitudes. (e.g., predications about an individual’s preferences or tendencies);
• Individuals’ written signatures; and
• Sensitive Personal Information, including Personal Information that reveals:
  • Social security, driver’s license, state identification card, or passport number; or
  • Racial or ethnic origin, religious or philosophical beliefs, or union membership.

For more information on the use of cookies and other online tracking technologies please see our Privacy Policy linked above.

Purposes: We, and our service providers, collect and process Employee Personal Information described in this Policy to:

• Manage your employee relationship with us;
• Manage and provide compensation, payroll, tax, and benefits planning, enrollment, and administration;
• Provide you access to AKDO systems, networks, databases, equipment, and facilities;
• Manage our workforce and its performance, including personnel planning, productivity monitoring, and evaluation;
• Manage workforce development, education, training, and certification;
• Monitor, maintain, and secure AKDO systems, networks, databases, equipment, and facilities;
• Authenticate your identity and verify your access permissions;
• Arrange, confirm, and monitor work-related travel, events, meetings, and other activities;
• Assess your working capacity or the diagnosis, treatment, or care of a condition impacting your fitness for work, and other preventative or occupational medicine purposes (including work-related injury and illness reporting);
• Contact and communicate with you regarding your employment, job performance, compensation, and benefits, or in the event of a natural disaster or other emergency;
• Contact and communicate with your designated emergency contact(s) in the event of an emergency, illness, or absence; and
• Contact and communicate with your dependents and designated beneficiaries in the event of an emergency or in connection with your benefits.

In addition to the purposes identified above, AKDO may use and disclose any and all Employee Personal Information that we collect as necessary or appropriate to:

• Comply with laws and regulations, including, without limitation, applicable tax, health and safety, anti-discrimination, immigration, labor and employment, and social welfare laws;
• Monitor, investigate, and enforce compliance with and potential breaches of AKDO policies and procedures and legal and regulatory requirements;
• Comply with civil, criminal, judicial, or regulatory inquiries, investigations, subpoenas, or summons; and
• Exercise or defend the legal rights of AKDO and its employees, affiliates, customers, contractors, and agents.

 Sale & Sharing of Personal Information

Subject to certain limited exceptions, the CCPA defines “sell,” “selling,” “sale,” or “sold,” as “selling, renting, releasing, disclosing, disseminating, making available, transferring, or otherwise communicating orally, in writing, or by electronic or other means, a consumer’s personal information by the business to a third party for monetary or other valuable consideration.” Subject to certain limited exceptions, the CCPA defines “share,” “shared,” or “sharing” as “sharing, renting, releasing, disclosing, disseminating, making available, transferring, or otherwise communicating orally, in writing, or by electronic or other means, a consumer’s personal information by the business to a third party for cross-context behavioral advertising, whether or not for monetary or other valuable consideration, including transactions between a business and a third party for cross-context behavioral advertising for the benefit of a business in which no money is exchanged.”

In the preceding twelve (12) months, we have not “sold”/“shared” Applicant or Employee Personal Information within the meaning of the CCPA.

Sources of Personal Information

We collect Personal Information directly from Applicants and Employees, including Personal Information about employees’ beneficiaries or dependents. We also collect Personal Information from joint marketing partners; public databases; providers of demographic data; publications; professional organizations; educational institutions; social media platforms; service providers and third parties that help us screen and onboard individuals for hiring purposes; and service providers and third parties when they disclose information to us.

Disclosure of Applicant & Employee Personal Information

 Affiliates & service providers: We disclose Applicant & Employee Personal Information, including certain sensitive information, to our affiliates and service providers for the purposes described in this Notice. Our service providers provide us with services for our websites, as well as other products and services, such as web hosting, data analysis, payment processing, order fulfillment, customer service, infrastructure provision, technology services, email delivery services, credit card processing, legal services, and other similar services. We grant our service providers access to Personal Information only to the extent needed for them to perform their functions, and we require them to protect the confidentiality and security of such information.

Third parties: We also disclose such information to the following categories of third parties:

• At Your Direction. We may disclose your Personal Information to any third party with your consent or at your direction. In the case of marketing materials or events in or at which you have consented to appear, this includes disclosure of your Personal Information to the general public.
• Business Transfers or Assignments. We may disclose your Personal Information to other entities as reasonably necessary to facilitate a merger, sale, joint venture or collaboration, assignment, transfer, or other disposition of all or any portion of our business, assets, or stock (including in connection with any bankruptcy or similar proceedings).
• Legal and Regulatory. We may disclose your Personal Information to government authorities, including regulatory agencies and courts, as reasonably necessary for our business operational purposes, to assert and defend legal claims, and otherwise as permitted or required by law.

Data Subject Requests

 Exercising Data Subject Rights. You may exercise your data subject rights by contacting us at hr@akdo.com, by calling 800.811.2536. You may also authorize an agent to make data subject requests on your behalf via the above methods. When you submit a data subject request, please indicate the type of request you are making, so that we may properly process and respond to your request in accordance with applicable law. 

Verification of Data Subject Requests. We value the security and confidentiality of your Personal Information. Depending on the type of data subject request you submit, we may ask you to provide information that will enable us to verify your identity before complying with the request. We verify requests carefully and in accordance with applicable law. In particular, if you authorize an agent to make a request on your behalf, we may require the agent to provide proof of signed permission from you to submit the request, or we may require you to verify your own identity to us or confirm with us that you provided the agent with permission to submit the request. In some instances, we may decline to honor your request if an exception applies under applicable law. We will respond to your request consistent with applicable law.

Non-Discrimination. We will not discriminate against you for exercising your data subject rights. For example, we will not deny goods or services to you, or charge you different prices or rates, or provide a different level of quality for products or services as a result of you exercising your data subject rights.

 Right to Receive Information on Privacy Practices: You have the right to receive the following information at or before the point of collection:

• The categories of Personal Information to be collected;
• The purposes for which the categories of Personal Information are collected or used;
• Whether or not that Personal Information is sold or shared;
• If the business collects Sensitive Personal Information, the categories of Sensitive Personal Information to be collected, the purposes for which it is collected or used, and whether that information is sold or shared; and
• The length of time the business intends to retain each category of Personal Information, or if that is not possible, the criteria used to determine that period.

We have provided such information in this Notice, and you may request further information about our privacy practices by contacting us as at the contact information provided above.

 Right to Delete: You may request that we delete any Personal Information about you we that we collected from you.

 Right to Correct: You may request that we correct any inaccurate Personal Information we maintain about you.

 Right to Know: You may request that we provide you with the following information about how we have handled your Personal Information:

• The categories of Personal Information we collected about you;
• The categories of sources from which we collected such Personal Information;
• The business or commercial purpose for collecting Personal Information about you;
• The categories of Personal Information about you that we shared or disclosed and the categories of third parties with whom we shared or disclosed such Personal Information; and
• The specific pieces of Personal Information we have collected about you.

 Right to Receive Information About Onward Disclosures: You may request that we disclose to you:

• The categories of Personal Information that we have collected about you;
• The categories of Personal Information that we have sold or shared about you and the categories of third parties to whom the Personal Information was sold or shared; and
• The categories of Personal Information we have disclosed about you for a business purpose and the categories of persons to whom it was disclosed for a business purpose.

 Right to Non-Discrimination: You have the right not to be discriminated against for exercising your data subject rights. We will not discriminate against you for exercising your data subject rights.

 Right to Opt-Out of the Sale and Sharing of Personal Information. If AKDO sells or shares your Personal Information to or with third parties, you have the right, at any time, to direct us not to sell or share your Personal Information. We do not sell or share Applicant or Employee Personal Information and have not sold or shared Applicant or Employee Personal Information in the past twelve months. Further, AKDO does not sell or share the Personal Information of minors under 16 years of age without affirmative authorization.

 Additional Terms

Retention of Personal Information. We retain Applicant and Employee Personal Information for the duration of your Applicant and/or Employee relationship with us, as applicable, and longer as may be required by applicable laws or necessary for our legitimate business purposes.

Changes to this Notice. We reserve the right to amend this Notice at our discretion and at any time. When we make material changes to this Notice, we will notify you by posting an updated Notice on our website and listing the effective date of such updates.

Contact Us. Call 800.811.2536 or email us at hr@akdo.com to contact us with questions regarding this Notice. If you are unable to review or access this Notice due to a disability, you may contact us to request access to this Notice in an alternative format.